We prefer that all communication be via e-mail directly to your event planner at Stonebridge to keep electronic records. A typical timeline for planning with us:
- Book Venue
- 6 months prior: pay 50% deposit
- 6 months prior: Stonebridge will prepare a preliminary room layout, with table numbers, based on the estimated guest count and e-mail the floor plan in PDF format. The document will label label numbers to be used for your guest seating assignments.
- 6 months prior: confirm your linen choices (white linens are standard) including chaircover sash color (upgraded service) or chiavari chair color (upgraded service)
- 90 days prior: e-mail your event planner with your menu choices
- 90 days prior: Contact your Event Planner to schedule your ceremony rehearsal time.
- 30 days prior: confirm menu and beer selections and provide rough estimate of guest count
- 12 days prior: e-mail your event planner with your confirmed guest count (and entrée counts for plated meals) so that the final balance can be calculated. Within 24 hours you will receive an updated contract PDF with your final balance due. Don’t forget to include the wedding party and any vendors that require meals
- 10 days prior: Final Payment is due based on the final guest count provided
- 7 days prior: E-mail your event planner with the number of guests seated at each table, by table number. Stonebridge requires that each guest be assigned a table number, per the room layout.
